Presenter Guidelines

As a speaker, you play an incredibly significant role in the success of this event. This guide is to help you prepare for the Symposium on the virtual meeting platform.

The theme is Skills for next Monday so please focus on information that GPs and nurses can use at their next clinic.

Presentation considerations

You have 30 minutes for the total presentation followed by 15 minutes for Q&A.

Your 30 minute will be pre-recorded. This short talk could include clinical cases - from what a GP/nurse sees through to ultimate management.

The perfect cases would be those that GPs commonly send you - the idea being that the management or referral could be improved to give the patient a better experience and outcomes.

Consider what the key take-home points for the audience will be. Three to six points are ideal. Things the audience needs to know rather than nice to know i.e. avoid slides of enzyme pathways.

Setting up your online presentation

Technical Specifications

  • You will need a modern computer (2018+) with a minimum i5 or equivalent processor.
  • You will need a web camera.
  • You will need a headset or headphones for audio purposes, please do not rely on inbuilt computer speakers and microphones.
  • Please do not use iPad / tablet.
  • Please ensure you use a supported internet browser such as Google Chrome, Firefox or Edge Chromium ( do not use Internet Explorer or Safari).
  • Please remember to close all programmes on your computer except for presentation software and OnAIR.
  • Your internet connection requires a minimum of 5Mbps upload/download speed.
  • Connect via a wired internet connection if possible.
  • Your internet connection requires a minimum of 5Mbps upload/download. (We recommend that you check your internet speed in advance at https://www.speedtest.net/. If your connection does not provide the necessary download and upload speeds we advise seeking a faster connection to ensure a better experience.)

  

Audio

Good audio is the single most important factor in an online presentation. Please ensure you:

  • Use a good quality headset with microphone or good quality earbuds that have a built-in mic or an external microphone. Laptop and desktop microphones are not ideal and are likely to produce poor sound quality.  
  • Eliminate as much background noise as you can.
  • Test the microphone to help solve issues in advance.

 
Camera Placement

  • Ensure your camera is eye level or above and look straight into the camera.
  • Aim to have your upper torso, shoulders and head in the camera frame.

 
Lighting and Location

  • Ensure your lighting is sufficient and you are front-lit (rather than backlit).
  • Be mindful of your background – keep it as plain as possible.
  • Check your set up by recording yourself in your laptop camera application.

Presentation preparation

Slides

  • Size: 16:9 ratio.
  • Short engaging PowerPoints are recommended.
  • Use as little text as possible; one slide, one point.
  • Include images and photos, graphs and infographics but ensure they are visually clear and readable on smaller devices.
  • Presenters will share slides via share-screen. You will have full control of your slides.

 

Presentation content – video and audio media files

  • Please do not embed videos or audio files into PowerPoint presentations, these need to be played separately and will be managed by the online producer during the recording.
  • You will need to send your media files separately and in advance to [email protected] with an outline of the slide number they correspond too.

 

Presentation style

  • Talk directly into the camera lens rather than the screen.
  • Use some hand gestures to engage (too much, however, will be distracting).
  • Neutral clothing is recommended, bold patterns can distort on camera.

 

Practice, practice, practice

We can’t stress this enough! It's also important that your presentation sticks to your allocated time.

 

OnAir virtual platform

The Symposium sessions are being produced and live-streamed through OnAIR, the online virtual platform.

With your permission, your pre-recorded session and the following live question and answer session will be recorded and available on the Goodfellow website.

 

Access to the AIRCast Studio

When your pre-record time and date has been confirmed you will be provided with an individual access link (specific to your session) to join the OnAir studio.

Full instructions will be provided with your individual access link.

 

Questions?

If you have any questions please reply to the emails you have been sent or contact the Symposium Managers: 

The Conference Company Ltd
Telephone (NZ): + 64 9 360 1240 E-mail: [email protected]